New Parents – September 21
Welcome Email – 25th May 2021
WELCOME TO KATHERINE WARINGTON SCHOOL
A very warm welcome to the KWS community.
Contained in this communication is important information regarding the transition and start for your child at our school in September 2021, including information on purchasing our uniform, start/end times of the school day, and how to inform us of any medical needs your child currently has (this information will be relied on for school trips going forward).
- New Y7 parents/carers information evenings – Wed 30th June (online presentation only) and 1st July – come and meet the tutors (parents/carers only – no students)
- Transition Day is Thursday, 8th July
Summer School – W/C 23rd August 2021
For Year 7 students, the term starts on Friday 3rd September 2021
- Bushcraft trip – 15th/16th September
The school day starts at 8.30am and students are required to be at their desks in their forms by then. The school will be open for students arriving earlier and they can use the library or join the breakfast club in the canteen.
One aspect of KWS that we are increasingly proud of is our Period 7 options which offer a super curriculum experience to students, ranging from photoshop to Gaelic football. This happens from Monday-Wednesday. Thursday is extra form time to catch up on home learning or silent reading. So Monday-Thursday, school ends at 4pm. On Fridays we stop lessons at lunchtime. After lunch is a celebration assembly and school ends at 2.30pm.
We understand your child will be anxious to know who they are going to be placed with at secondary school. Some students come to us with very close friends and others come alone as single joiners. Currently, an important process is taking place whereby the pastoral team at Katherine Warington are gathering information from primary schools so that we can get to know your child as much as possible. Our discussions with teachers and the information provided by your child in the Google form they were sent previously will help to inform form groups but will not dictate them.
Form groups at secondary school are a child’s pastoral base; they stay in these groups throughout their school career and form strong bonds with their classmates. Teaching groups are different from form groups and are created for the purposes of learning. Friendship choices or preferences are not considered in the teaching group process.
If your child has any additional needs, or special educational needs or disabilities, the SENCO from your child’s primary school and Mrs Francis and Mrs Grainger (KWS SENCOs) will be in contact to exchange key information in order that we can continue to support these needs through transition and onwards into daily life at KWS.
When your child joins us in September they will spend an initial period of time with their form groups and form tutors so that they can develop closer relationships with both staff and students as they familiarise themselves with their new school.
We have two school uniform suppliers, Beats School Uniform based in Harpenden and also Smarty Schoolwear (from 1st July 2021) based in Hatfield. Uniforms are available to purchase online or from their shops. We will also be introducing house coloured ties from September 2021 starting with Year 7 students (so please do not purchase a school tie before you know what house you have been allocated). The Uniform and equipment lists are both available on the school website.
If you require financial assistance with the cost of uniform and you live in Harpenden or Wheathampstead, please contact the James Marshall Foundation in the first instance. Their easy to complete online application form is available here. If you live elsewhere and require financial assistance please contact us at email@example.com to discuss your options.
All students will have the opportunity to purchase a locker. There is a £25 non-refundable charge for this and this will last them from Year 7 through to Year 11. They will also need to provide a padlock to keep their locker secure – please see the attached equipment list for the type/size of padlock required.
Year 7 students will have the opportunity to visit the Bushcraft Cuffley Camp on the 15th and 16th September. Please find attached the trip letter and information pack containing more details about the trip. Bushcraft will be present at the Year 7 Information evening to provide more information on the trip. The deposit payment to secure your place on the trip is due by Monday 14th June 2021.
Arbor is our Management Information System and also offers the ability for parents/carers to have accounts and manage their data. You will shortly receive an email to set up an Arbor account. Once you have received this email please follow the instructions to set up your account, at which point you will be able to fill in medical information regarding your child. Once your child starts in September you will also be able to see other information via your parent login including Rewards and Consequences information.
It is important that you inform us of any health issues that your child has that could in any way impact on their time at school or on day/residential trips. Our policy as a school is that it is the responsibility of the student to carry their own medication at all times if they require inhalers and/or epipens. All of our staff will be trained to administer epipens in an emergency and we will hold spare inhalers/epipens at reception but they are there for emergency use and must not be relied upon as a substitute for a child taking responsibility for their own medical needs.
Our MIS system, Arbor, has the capability of carrying a parent controlled electronic medical and emergency contact system. This system allows convenient, secure and immediate feedback of emergency contact and medical information and will integrate into the database. An alternative medical consent sheet is available for parents who opt out of this system. Please use your individual secure log-in (this will be sent by separate email) to complete the medical questionnaire (required prior to Transition Day). You will be asked to update this medical information on a regular basis as your child progresses through the school.
Two of our administrators are first aid trained and are responsible for managing the medical room.
Katherine Warington School understands the importance of medication being taken as prescribed. In the vast majority of cases, students will be able to administer their own medication during the school day. Medicines will only be administered by the school when it is detrimental to the child’s health or school attendance not to do so. It may be appropriate in some cases for students to be supervised when taking medication.
Staff will only administer medication to a student with parental consent. A ‘Request for School to Administer Medication form’ must be completed by parents.
Staff will not administer any non-prescribed or over the counter medication during the course of the normal school day (e.g. paracetamol, ibuprofen) unless they are part of a wider care plan for a condition and their use has been prescribed by a medical practitioner.
Further information is included in our Medical Conditions Policy on the school website.
We also request consents via Arbor. There are 3 that require immediate attention:
- Charging for Materials – please see separate letter attached.
- Biometrics/Fingerprint Consent – please see the FAQs document attached.
- Photograph Consent – this is giving the school permission to take and use pictures of your child in publicity material for the school.
- Technology User Agreement – please see user agreement on the Chromebooks page of the website.
We use an online system for payments called iPayimpact and you will receive username/password and other instructions shortly. This is our payment platform to top up catering accounts as well as paying for other school related activities such as trips. You will need to set up and activate your account to pay the deposit for Bushcraft. If you have issues with your account please email firstname.lastname@example.org in the first instance.
All students at KWS are expected to have a Chromebook and you can find attached details of our Parental Contribution Scheme. The scheme is provided by FreedomTech and, as well as the device, also includes the Google Licence required to connect to the school’s system and a three year warranty package which includes Accidental Damage and Theft with no excess to pay. There are options available to purchase outright or spread payments over 12, 24 or 36 months. Devices will be given out at Summer School (w/c 23rd August) for those students attending or early in September for those who are not.
Parents don’t have to purchase a device through the school scheme and can purchase their own device elsewhere. However, there will be a £30 charge for the device to be added to the school’s system and parents will take responsibility for any damage/loss/theft so we strongly encourage parents to take advantage of the school’s scheme.
The deadline for signing up to the Parental Contribution Scheme is the 11th July 2021.
A key part of gaining planning permission for KWS was a commitment from the school that parents/carers of students attending would seek to promote sustainable methods of transport for students. The order of preference is walking, cycling, bus, train, car share.
The following services provide transport to the school currently and we await further guidance from Hertfordshire County Council on any amendments to these routes once they have looked into this year’s intake. A further communication will be issued at this point.
Service 807 provides a morning journey from Markyate, Flamstead, Redbourn (including Lybury Lane), Hatching Green, Harpenden Station, to Katherine Warington School and a return journey in the afternoon. This service will also carry on to St George’s School.
Service 811 provides a morning journey from South Hatfield, Hatfield Town Centre, Hatfield Business Park, Wheathampstead (including Hill Dyke) and then along the Lower Luton Road to Katherine Warington School and a return journey in the afternoon.
For those wishing to take the bus from Southdown to the school, Service 357 provides a journey currently leaving Cross Lane at 0749 arriving at the school at just after 0810 .
For students coming from Luton there are regular service buses such as the 321 (every 20 minutes), the 366 (hourly in peaks) and the 610 (hourly). The 366 and 610 also serve Wheathampstead and the 321 also serves St Albans.
With these arrangements in place, the great majority of children attending the school will be able to travel to and from the school by bus.
We appreciate that these bus options are not available for all students who live outside of walking/cycling distances and for those who are, the cost is significant. We encourage everyone who intends to use the bus frequently as their transport choice to access any early purchase discounts offered by providers. We will send out details of any Early Bird deals from operators when we have this information. For the public bus services, students are entitled to purchase the Hertfordshire Savercard which gives a 50% discount on all fares.
Students who have no other transport choice other than by car are encouraged to car share. Students being dropped off or picked up from school should walk the last 10 minutes of the journey. All drop offs/pick ups should be away from the school and not in the roads surrounding the school, during COVID we have allowed cars to drop off on site this will not be permitted in September. A map detailing our pick up and drop off points is available on the website here.
I look forward to meeting you on 1st July and in the meantime trust that the information provided on our website provides the answers to any questions you may have.
With kind regards,